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Fuel Wholesaler: Complex AP Automation

Opportunity

  • High volume of vendor invoices (paper, email) impacting Account Payable process
  • Current Forms Recognition and capture solution inadequate (reliance on OCR technology)
  • Delays in processing invoices results in increased costs and poor vendor relations
  • High audit costs associated with poor invoice and contract categorization

Challenge

  • Recent acquisition increasing volume of vendor invoices and potentially duplicating some existing contracts.

Solution Approach

  • Move all non EDI invoices to automated process(eliminate paper based manual keying)
  • Apply context to invoices, implement invoice and contract classification hierarchy
  • Image based processing
  • Reduce processing cost/invoice
  • Improved supplier relationships
  • Take advantage of early payment discounts