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AP automation, document processing, and how finance teams cut manual work.
Document ManagementDocument management is how an organisation captures, stores, finds, controls and eventually disposes of its documents. Here is what a document management system does, how it works, and how to choose one.
Hybrid MailHybrid mail lets you send physical post from your own systems while a provider prints, packs and posts it for you. Here is how a hybrid mail service works, what you can send, and how to choose a provider.
AP AutomationAccounts payable handles supplier invoices through to payment. Purchase to pay starts with the request to buy, so budget and purchasing checks happen before an order is placed.
Hybrid MailEmail makes everyday correspondence faster to send and easier to find. Its main advantages, where physical post still has a place, and how hybrid mail brings the two together.
AP AutomationMost UK businesses do not need a Peppol access point yet. What an access point does, who needs Peppol today, what gov.uk has said about Peppol and the April 2029 mandate, and how to connect when you do.
AP AutomationHow Business Central handles Peppol in the UK: the E-Document app, PEPPOL BIS 3.0, the connector you need for an access point, where the Peppol ID sits, and how received e-invoices become purchase invoices.
AP AutomationWhat Sage says publicly about UK e-invoicing and Peppol for Sage 50, Sage 200 and Sage X3, what gov.uk has confirmed for April 2029, and what receiving e-invoices alongside PDFs means for a Sage AP team.
AP AutomationXero lets UK businesses register on the Peppol network from inside Xero and receive e-invoices as draft bills. What Xero says, how to register, what gov.uk has confirmed for April 2029, and what it means for an AP team.
AP AutomationWhat Oracle’s NetSuite documentation says about e-invoicing and Peppol, from the Electronic Invoicing SuiteApp to the Peppol ID field, what gov.uk has confirmed for April 2029, and what it means for a NetSuite AP team.
AP AutomationSage 200 imports purchase invoices through its supplier transactions import, from a CSV or XML file. The template files, the mandatory fields, the steps as Sage documents them, and what the import leaves for your team.
AP AutomationBusiness Central imports purchase invoices through a configuration package: export the Purchase Header and Purchase Line tables to Excel, fill them in and import them back. The steps, what Microsoft says the route is for, and how automated posting works.
AP AutomationSage 50 Accounts imports purchase invoices as PI audit trail transactions from a CSV or Excel file. Where the template is, the fields it needs, the import steps as Sage documents them, and what the import leaves for your team.
AP AutomationSage X3 imports supplier invoices through its Imports function, driven by an import/export template. The templates Sage supplies, how to test and run an import, what Sage X3 documents for e-invoices, and where automation fits.
AP AutomationXero imports bills in bulk from a CSV file: download the template from the Bills page, fill it in and import it, and the bills arrive as drafts. The steps, the columns that matter, and how to automate bills into Xero.
AP AutomationNetSuite imports vendor bills through its CSV Import Assistant. What the file needs, the steps Oracle documents, where a manual import stops, and how to automate vendor bill processing in NetSuite.
AP AutomationHow supplier invoices are entered and imported in SAP S/4HANA and SAP ERP today, where the manual route leaves work with your team, and how capture, matching, approval and posting are automated.
AP AutomationHow invoices get into Oracle Fusion Cloud Payables today through file-based data import, what the manual route leaves with your team, and how capture, coding, matching and approval are automated.
AP AutomationDynamics 365 Finance imports vendor invoices through the Data management workspace, using the Vendor invoice header and Vendor invoice line entities. How the import works, what Finance automates after it, and how to automate the step before it.
Finance OpsThe same contractor invoice charged to two blocks or two service charge schedules, resent copies and reissued invoice numbers. Which fields to compare, how strict to be, and why it matters to leaseholders.
Finance OpsWhat Blocks Online says publicly about supplier invoices, why the file format is agreed with your own setup, and what every line of a supplier invoice export needs to get right before it is loaded.
Finance OpsA block’s contractor asks to change its bank details. The steps a managing agent should follow before paying the new account: hold the payment, call a number already on file, get a second sign-off and record it.
Finance OpsHow managing agents accrue for electricity, gas and water used and not yet billed: the last billed date per supply, meter readings, two ways to estimate, a worked example, and reversing the accrual when the bill arrives.
Finance OpsA communal electricity bill that runs across 1 October 2026 will usually show two VAT rates. How the split is worked out, a worked example, the awkward cases, and what it means for accruals and budgets.
Finance OpsThe checks a managing agent can run on every electricity, gas and water bill before it is posted: meter and building, period, reads, consumption, tariff, VAT, Climate Change Levy, duplicates and coding.
Finance OpsFrom 1 October 2026 to 31 March 2027, electricity for domestic use in England, Wales and Scotland carries 0% VAT. Power for the common parts of a block of flats counts, whatever the usage. What that means for the bills on your desk.
Finance OpsCommunal electricity, gas and water bills look simple and cause a surprising share of AP errors. The six places mistakes creep in, from competing totals to estimated reads, and the checks that catch them.
Finance OpsHow accounts payable works for UK block and estate managing agents: service charge funds and headings, schedules, VAT, utility bills, approvals across client boards, statements and year end, with the four ways agents run it.
Finance OpsThe approved mileage rate for cars and vans rose to 55p a mile from 6 April 2026, the first rise since 2011. The full 2026/27 rates, how the 10,000 mile threshold works, passengers, and what changes for payroll and expenses.
Finance OpsAn invoice coded to the wrong schedule still balances, but the wrong leaseholders pay for it. How schedules work, where coding goes wrong, and the evidence that gets it right first time.
AP AutomationSome property AP work is repeatable and some needs judgement about leases, budgets and suppliers. A step by step view of what managing agents can safely automate, and what should stay with a person.
Finance OpsOne supplier statement can cover dozens of buildings. How block managers reconcile statements against the purchase ledger, the five differences to look for, and a monthly routine that keeps them small.
Finance OpsHow VAT applies to service charges on UK residential and commercial property, with HMRC sources: exempt residential charges, the option to tax, management fees, insurance and utility recharges, and what it means for accounts payable.
Finance OpsHow block and estate managing agents can automate supplier invoices and utility bills: matching each one to a property, proposing the service-charge coding, routing approvals and posting into MRI Qube.
Finance OpsMany electrical wholesale suppliers already send invoices electronically into Stratas. How those invoices, and supplier PDFs, can be matched against the orders and goods receipts in the ERP you already run.
Finance OpsGRNI is the accrual account your ERP uses for goods you have received but not yet been invoiced for. A little is normal. A growing balance is a sign that invoices or matches are going astray.
AP Automation3-way matching compares a purchase order, a goods receipt note and a supplier invoice before you pay. It is the purchase to pay control that stops overpayments and duplicate invoices.
Finance OpsPeppol is the network behind structured e-invoicing in a growing number of countries. Here is what it is, how it works, and what it means for UK finance teams.
IDPA touchless invoice travels from arrival to a posted record without anyone opening it, keying a field or clicking approve. Here is what has to be true for that to happen, and why aiming for 100% is the wrong target.
IDPOCR reads the characters on a page. IDP works out what the document is, extracts the fields that matter, and checks them. Here is where that difference starts to matter for a finance team.
Finance OpsA short list of accounts payable KPIs turns a vague sense of how AP is doing into numbers you can benchmark and target. Here are the five that matter and what good looks like.
AP AutomationAP automation is software that captures, reads, matches, approves and posts your supplier invoices into the ERP you already run. Here is how it works and where its limits are.
Finance OpsWidely quoted estimates put the cost of processing a supplier invoice by hand at £4 to £25. Here is what sits inside that number, and how to work out your own.
AP AutomationMost AP automation selection checklists are written by the vendors being compared. Here is what actually predicts whether a rollout works.
AP AutomationAn invoice approval workflow decides who signs off a supplier invoice, and in what order, before it gets paid. Good design is what keeps invoices moving through the chain.
Valid invoices can stall before approval when the route, matching basis or failed-check response is wrong. Here is how to find the hold.
AP AutomationA clean invoice costs almost nothing to process. The exceptions, the ones that stop and wait for a human, are where the real cost of accounts payable hides.
See how Stratas handles your invoices, documents, and approvals end to end.
