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UK e-invoicing
E-invoices and PDFs, processed in one AP workflow.
Receive Peppol, UBL and XML invoices alongside the PDFs and scans your suppliers send today. Every format is validated, approved and posted to your ERP the same way.
A live walkthrough on your own invoices. Or calculate your savings
Brodwyn Packaging Ltd
BP-2026-1184.xml · UBL 2.1
<Invoice xmlns="urn:oasis:names:specification:ubl:schema:xsd:Invoice-2"> <cbc:ID>BP-2026-1184</cbc:ID> <cac:OrderReference> <cbc:ID>PO-8834</cbc:ID> <cac:AccountingSupplierParty> <cbc:RegistrationName>Brodwyn Packaging Ltd</cbc:RegistrationName> <cbc:CompanyID>GB859312447</cbc:CompanyID> <cac:TaxTotal> <cbc:TaxAmount currencyID="GBP">1402.10</cbc:TaxAmount> <cac:LegalMonetaryTotal> <cbc:TaxExclusiveAmount currencyID="GBP">7010.50</cbc:TaxExclusiveAmount> <cbc:TaxInclusiveAmount currencyID="GBP">8412.60</cbc:TaxInclusiveAmount>
- Invoice number
- BP-2026-1184
- Order reference
- PO-8834
- Supplier
- Brodwyn Packaging Ltd
- VAT number
- GB859312447
- VAT
- £1,402.10
- Net
- £7,010.50
- Total
- £8,412.60
7 fields read · 0 keyed by hand
- Peppol BIS Billing 3.0, schema valid
- Line totals add up to the net amountBR-CO-10
- Total equals net plus VATBR-CO-15
- Matched to PO-8834, three way
- Posted to Business Central
The UK is moving to mandatory e-invoicing from 2029.
The government has confirmed that e-invoicing will become mandatory, with the detailed roadmap due at Budget 2026. Across much of Europe structured invoicing is already established, so many UK businesses receive e-invoices from EU suppliers today.
You do not need every answer before the roadmap lands. Getting your AP process ready for structured invoices now means the deadline changes very little for your team.
Consultation
2025
HMRC and DBT consulted on standardising e-invoicing across UK business.
- You are here
Decision
Nov 2025
The government confirmed it will make e-invoicing mandatory.
Roadmap
Budget 2026
Scope, accepted formats and phasing are due to be set out.
Preparation
2027 and 2028
Time for businesses to ready their systems and suppliers.
Mandate
2029
The planned start of mandatory e-invoicing for VAT invoices.
Peppol, XML, PDF and paper arrive in one queue.
Structured e-invoices come in over Peppol or as UBL, CII and other XML files. PDFs, scans and email attachments keep arriving the way they do today. Your team works one queue, whichever way each supplier sends.
One AP queue
Same checks for every formatStructured invoices are checked before anyone opens them.
An e-invoice carries its data in labelled fields, so there is nothing to read or retype. Supplier details, VAT, totals, order references and duplicates are checked on arrival, and anything that fails is held with the reason attached.
<cbc:ID>KL-7655-10</cbc:ID><cac:AccountingSupplierParty> <cbc:CompanyID>GB 284 5591 07</cbc:CompanyID><cac:OrderReference> <cbc:ID>PO-8860</cbc:ID><cbc:TaxAmount>5,625.00</cbc:TaxAmount><cbc:PayableAmount>33,750.00</cbc:PayableAmount>
- Supplier VAT number on file
- Purchase order PO-8860 found
- VAT adds up across the lines
- Not a duplicate of a paid invoice
Every format follows the approval rules you already have.
Route by value, cost centre, supplier or department, the same way for a Peppol invoice as for a PDF. Approvers see one kind of request, and nobody needs to know how the invoice arrived.
Strathwyn Logistics
£33,750.00
Pellacre Catering Co
£4,912.35
Your approval rules
Waiting for routing
Strathwyn Logistics · Peppol e-invoice
Structured data maps straight into your ERP.
Invoice number, supplier, order reference, VAT and totals map to the fields your ERP expects, then post with the original file and a complete audit trail of who did what and when.
NetSuite
Accounts payable
Six questions to check your AP process is ready for e-invoicing.
If the answer to each is yes, e-invoicing will change very little for your finance team. Where the answer is no, that is the place to start.
- 01Can you receive invoices through Peppol?
- 02Can PDFs and structured invoices run through the same workflow?
- 03Do your approval rules stay the same whatever the invoice format?
- 04Can your ERP receive structured invoice data?
- 05Can suppliers move to e-invoicing without disrupting your team?
- 06Is there a complete digital audit trail for every invoice?
E-invoices post to the ERP you already run.
MRI Qube
OrderWise
Sage 200
Business Central
NetSuite
Xero
SAP
QuickBooks
Oracle Fusion
Infor CSIOne team to select, implement and support your software.
Stratas is a UK finance automation specialist. We work with several leading software providers, giving you a choice of platforms and an experienced team to put the right one in place.
Our recommendation starts with your finance system, your processes and what you need to improve. If a platform isn't a good fit, we'll tell you.
We've helped more than 150 organisations, delivered over 100 ERP integrations and processed more than 5 million invoices and documents.
Questions about e-invoicing.
Not yet for most businesses. The government has confirmed e-invoicing will become mandatory for VAT invoices from 2029, with scope and phasing due in the Budget 2026 roadmap. Some public sector buyers, including the NHS, already ask suppliers to invoice through Peppol.
No. E-invoices are received, validated, matched and approved before they reach your ERP, then posted to the system you already run, including Sage, SAP, Business Central, NetSuite, Xero and 100+ others.
Yes. Many suppliers will keep sending PDFs for some time. PDFs, scans and structured e-invoices go through the same checks and approval rules, so your team works one queue.
Structured invoices over Peppol, UBL and CII files and other XML formats, alongside PDFs, scanned paper and email attachments.
Through a Peppol access point, a certified provider that sends and receives invoices across the network for you. We'll walk through how that connection would work with your AP platform and ERP when we scope your setup.
Map how your invoices arrive today, check whether your ERP can receive structured invoice data, and ask your largest suppliers about their plans. Our UK e-invoicing guide walks through each step.
Bring your supplier invoices to a demo.
Send us a few of the PDFs, scans or e-invoices you receive today. We'll show you how each would be validated, approved and posted to your ERP, and where e-invoicing changes your process.