A recent survey showed that paper is still a burden for many businesses.
81% confessed to printing out at least one document a day, with 55% still using manual, paper-based processes for capturing signatures and approving documents.
With paper still being used heavily across organisations, managing information becomes manual and challenging. As a result, 58% of all paper documents are left on desks or in filing cabinets. As such, a third of people confessed to having read something that was confidential and not intended for them because it was printed and left unsecured in the office.
HR departments manage confidential information such as employee records, salary details and grievances, much of which they are required to store for a certain time. Therefore, they suffer from paper related problems perhaps more than any other part of the business.
Our unique approach to enterprise information management (EIM) uses metadata to manage documents, records and other information by “what it is”, rather than “where” it’s stored. For example, rather than choosing a suitable location in which to store an employee contract, you simply tag it with metadata properties, such as the employee’s name, their department, role and start date.
By tagging metadata properties you are describing “what” that document is, allowing you to find it again by searching for any one of those properties, rather than finding it in a folder. As well as making information easy to access and manage, metadata also has the power to drive workflow, streamline HR processes and keep information secure.
HR teams who can leverage an enterprise information management solution are able to operate at a superior level of efficiency than those that still rely on paper and filing cabinets.
Get in touch today to find out how we can help your HR department reduce reliance on paper, manage information better, and work more efficiently.