What makes a good document management system?

What makes a good document management system?

What is a document management system?

A document management system (DMS) is a system which enables the creation, storage, management, indexing, protection and retrieval of all of your digital documents. A DMS allows an easy flow of critical information across the business. 

Why is a good DMS important?

Every day your business is creating and managing large amounts of documentation, from contracts to proposals and presentations to sales decks., HR information and more. Most organisations use as many as four or more systems to store and manage content. For this reason, employees often find it challenging and time-consuming to find the information they need – or control its retention in line with legislation.

With a DMS, you no longer have to remember where things are saved as everything can be accessed within the platform. This includes content that is stored in third-party systems such as SharePoint, Microsoft Teams, Dropbox, and network folders.

What makes a good document management system?


Content can be created within the DMS or linked to other sources of truth within the business. This way, you will always have instant access to the most current information.


A DMS can manage all the information your business needs to run digitally. Therefore, there is no longer a requirement for as much paper in key business processes.


Easily edit a project plan in network folders, view agreements in SharePoint, or view all customer-related information in Salesforce.

Want to find out more about why our Gartner endorsed-Document Management system M-Files could be a good fit for your business? Book your demo today!

Share this post


Related Articles